Human Resources Specialist (USA)

REPORTING TO: Vice-President Finance & Corporate Services – Head office
LOCATION: Lebanon, Kentucky

PRINCIPAL RESPONSIBILITIES MAY INCLUDE:

Recruitment
• Manages and coordinates all stages of the employee recruitment, selection and orientation process by
assisting managers and supervisors in their efforts to meet business needs;
• Plans, organizes and attends recruitment fairs as requested;
• Works with community organizations, schools and other groups to generate a pipeline of candidates;
• Screen resumes, conducts telephone and face to face interviews with the help of the Training coordinator or Manager;
• Ensures the compatibility of applicants to job positions;
• Conduct reference verifications and background checks as required and prepare employment letters;
• Writes, revises and keeps job descriptions current;
• Ensures that all steps of the hiring process are completed; Employee Relation
• Establish and maintain supportive relationships with employees, supervisors and managers;
• Administers discipline and employee counseling when required;
• Ensures effective exit interviews are conducted and provides management with analysis and
recommendations;
• Advises and supports managers on company policies regarding equal opportunity employment, various
forms of harassment, and any recommended changes;
• Conducts preliminary investigations of complaints brought forward by employees and management;
General
• Manages the day to day functions of the Human Resources at the plant level, including recruitment, training
workers comp, benefits administration, payroll information, attendance, discipline and employee relations;
• Ensure that employees and supervisors receive timely answers to Human Resources inquiries;
• Monitors attendance and absenteeism;
• Assists the Human Resources Manager with a variety of issues, re: legislative, special assignment, etc.
• Administers benefits, performance management programs, retirement procedures and compensation;
• Supports the managers with the performance evaluations for all employees;
• Advises and assists Managers, Team Leaders and Supervisors on interpretation and administration of
personnel policies, programs and company directives;
• Maintains accurate records and compile statistical reports relating to personnel data, e.g. hires, transfers,
absenteeism rates, and performance appraisals, etc.;
• Educates both current and prospective employees on company policies regarding job duties, working
conditions, safety, wages, career advancement opportunities and employee benefits;
• Develops and provides recommendations for policies and processes;
• Provides general information and assistance internally and externally over the phone, electronically and in
person;
• Works as a team with the HR manager and Supports the employees and management during their
absence(s);
• Provides input and support the VP Finance & Corporate Services in the general operations of the Human
Resources department;
• Completes other duties and projects as assigned;
Projects
• Assists on different Human Resources projects such as software implementations, new policy development,
compensation reviews, employee engagement initiatives, etc.;
• Participates in the elaboration of a new Employee Reward Program;
• Keeps up to date with latest Human Ressources trends and best practices;

SKILLS AND COMPETENCIES:
• Excellent communication skills, verbal and written;
• Strong Attention to details;
• Keen sense of organization and responsibilities;
• Collaboration and team work approach;
• Positive and professional image;
• Effective leadership skills;
• Strong work ethic;
• High level of personal integrity;
• Ability to demonstrate strict confidentiality when handling sensitive employee relations matters;
• Ability to work with a wide variety of people at varying levels of the organization;
• Good understanding of labor laws and employment regulations;
• Strong problem-solving skills;

QUALIFICATIONS (education & experience)
• Experience in Manufacturing environment;
• Bachelor’s degree in Human Resources or related field of study;
• 3 to 5 years minimum of experience as a Human Resources Specialist;
• Experience with human resources modules of Ceridian DayForce, an asset;

Location: Lebanon-KY
Job Type: Full Time
Pay Type: Salary
Country: USA

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